How it works
A coordinator's day, transformed
Studio gives Activity Coordinators a personalised daily workflow — from morning briefing through to CQC-ready evidence — without adding a single form they don't already understand.
The daily workflow
Four moments that change the day
Every coordinator's day follows the same rhythm. Studio meets them at each step with exactly what they need — no searching, no guessing, no paperwork.
8:45 am
Morning Brief
A personalised daily briefing. Priority residents, upcoming birthdays, recent wins, and today's activity suggestions — all ready before the first cup of tea.
Morning Brief · Tuesday 4 March
3 priorities today
MH
Margaret H.
Birthday tomorrow · Loves flower arranging
JW
Jim W.
Hasn't joined a group in 5 days · Try 1:1
DP
Dorothy P.
New — profile needs completing
9:15 am
Activity Selection
Personalised suggestions matched to each resident's identity, preferences, and cognitive ability. Four tiers of differentiation so any staff member can deliver.
Suggested for Margaret H.
92% match
Spring Flower Arranging
Independent
Garden Memory Walk
Seated support
Sensory Herb Box
Sensory
10:30 am
Delivery Support
Step-by-step delivery guides with materials lists, safety considerations, and in-the-moment micro-switchers. If a resident becomes agitated or withdrawn, Studio suggests what to try next.
Spring Flower Arranging
In progress
Materials ready
Vases, seasonal flowers, secateurs, newspaper covers, gentle background music
If someone seems unsettled…
Try offering a single stem to hold and smell. Move from arranging to simply touching and naming the flowers. This shifts from task-based to sensory engagement.
11:15 am
Record Outcomes
Participation, mood, social connection — captured in under 60 seconds per resident. This is the evidence CQC needs to see: not just that activities happened, but what difference they made.
Recording · Margaret H.
✓ Attended
Participation
Active — led the group
Mood (post)
Social connection
Engaged with 3 others
Evidence generated
CQC-ready ✓
Under the surface
Four engines, one platform
What you just saw is the daily experience. Underneath, four distinct engines work together to make it possible. This isn't a content library with a compliance module bolted on.
01
Evidence Engine
Generates the structured, timestamped, auditable compliance trail that CQC's assessment framework demands. Every recommendation, invitation, attendance, decline, and observed outcome is recorded automatically.
Pre and post mood capture with behavioural state
Invitation tracking — including declined with reason
Aligned across four CQC domains and nine quality statements
Evidence Trail · Margaret H.
Inspection-ready
4 Mar, 10:30
Recommended: Spring Flower Arranging
4 Mar, 10:32
Invitation accepted
4 Mar, 11:15
Attended · Active participation
4 Mar, 11:16
Mood: 2 → 4 · Social: 3 connections
4 Mar, 11:16
Evidence complete ✓
02
Profiling Engine
Builds Living Story profiles for each resident — identity markers, career history, family context, cultural background, cognitive ability, mobility, social preferences, Joy Triggers. Profiles persist when staff leave.
Joy Triggers capture what genuinely lights someone up
Four-tier cognitive differentiation built in
Knowledge survives staff turnover — nothing is lost
Living Story · Margaret H.
Career
Primary school teacher, 32 years
Joy Triggers
Gardening, singing, children visiting
Cognitive tier
Seated support
Social preference
Small groups (2–4 people)
Best time
Mornings, before 11:30
03
Recommendation Engine
Vector embeddings of resident profiles and activity attributes generate personalised suggestions. Not random. Not rotation-based. Genuinely matched to who this person is and what they respond to.
Priority resident detection — surfaces who needs attention
Social compatibility matching for group activities
Match scores explain why each activity was suggested
Why this was recommended
Spring Flower Arranging → Margaret H.
Joy Trigger match
95%
Cognitive fit
88%
Social compatibility
90%
Time-of-day fit
92%
Overall match: 92%
04
Synthesis Engine
When no existing activity achieves a strong enough match, generative AI creates entirely new, bespoke activities on demand. Tailored to the individual. No competitor offers this.
Triggered when library match falls below 75%
Activities include full delivery guides and materials
Each synthesised activity enters the evidence loop
Synthesised Activity
AI-generated
Jim's Woodwork Memory Box
Created for Jim W. based on his career as a carpenter and current high-support cognitive tier. Involves sanding pre-cut wooden pieces, arranging in a small box, and adding personal mementos.
High support
· 25 min · Tactile + identity reinforcement
Outcomes evidence
Journey Score
Not just that activities happened — but what difference they made. A composite wellbeing metric combining five weighted dimensions into a single, transparent score.
78
Thriving
Thriving
Stable
Watch
Urgent
Participation
30%
Mood Impact
25%
Social Connection
20%
Consistency
15%
Personalisation Match
10%
The score is transparent. Coordinators, managers, and inspectors can all see exactly how it's calculated. No black boxes. No subjective assessments. Just structured evidence that CQC has told us they need to see.
Adoption
Built for the reality of care homes
Staff turnover averages 30% annually. New coordinators join mid-year with no context. Studio is designed so that any team member can deliver quality activities from day one.
Seven days to full capability
No lengthy training programmes. No configuration projects. The platform guides each coordinator through a progressive onboarding sequence — building confidence and evidence simultaneously.
Day 1
Profile foundation
Set up the first 5 resident profiles. The Morning Brief shows a welcome message. Recommendations are ready to schedule immediately.
Days 2–3
First activities delivered
Schedule and deliver first activities. The register captures participation data. Journey Score displays “Building…” rather than a premature number.
Days 4–7
Evidence accumulates
Resident timelines start populating. Journey Scores become visible once enough data points exist. The dashboard begins showing trends.
Day 7+
Full platform
All views populated. Onboarding coaching disappears. The coordinator sees the platform as they'll use it ongoing.
4
Cognitive tiers
Independent, Seated Support, High Support, and Sensory. Every activity is differentiated so any staff member can deliver to any resident.
60s
To record outcomes
Per resident, per activity. No forms. No essays. Structured capture that generates CQC-ready evidence without adding to the documentation burden.
0
Knowledge lost to turnover
Living Story profiles persist. When a coordinator leaves, everything they learned about each resident stays in the system for their successor.
Independent
Full participation
Residents engage with activities with minimal support. Step-by-step guides provide structure without restricting autonomy.
Seated support
Guided participation
Adapted for limited mobility. Activities modified for seated delivery with movement ladders for gentle physical engagement.
High support
Assisted engagement
One-to-one or paired delivery for residents needing significant support. Simplified steps, shorter duration, familiar anchors.
Sensory
Receptive presence
For residents who consistently decline structured activities. Parallel presence, tactile and olfactory engagement, receptive rather than participatory.
See what Studio could mean for your homes
We'll analyse your CQC ratings, identify evidence gaps, and show you exactly
where Studio fits. Free. No obligation. Delivered in a week.
✓ Free, no obligation · ✓ Delivered in one week · ✓ A conversation, not a pitch